Office Moving Tips | Office Movers Toronto Blog

August 12, 2016 By Tibor

How to Prepare a Packing List for Office Relocation

It is very important to prepare and maintain an inventory packing list when moving your office in order to keep track of all the items that will be moved.

Just to be on the safe side – even if you are hiring a professional office moving company to handle your packing and office relocation – make sure you prepare and maintain a packing inventory list.

Once you confirm your office relocation plans, list down all the items that will be moved. Make sure you have plenty of time to finish the list and not miss anything. If you make an attempt to complete the packing list in short time while being hasty, there is a possibility that you will miss out on a few important things.

Couple Tips on Making an Inventory Packing List:

Pick an area of your office of your choice and use it as a starting point. Include every piece of office furniture and equipment that is going to be moved. Add paintings and decoration pieces to the list as well, if any.
To make a list you can either use your computer or just make it on a piece of paper with your manual writing. Divide a sheet of paper in four columns. In the first column write the name of the item. The second column should contain the estimated value of the item that is listed. In the third column you can write some notes regarding the condition of the item since you will want to note its condition after it is moved. There are chances of wear and tear during the move and if there is any loss you can point that out to the moving company. The fourth column is for your reference and should contain the original location of the item.

Making an inventory packing list would definitely help you with having a record of your office belongings and keeping your piece of mind while relocating your business.

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

August 5, 2016 By Tibor

Benefits of Containerized Office Moving

Moving an entire office at once is a difficult, time consuming process. Oftentimes, whether it’s due to dates not lining up correctly, unforeseen occurrences or any other hiccup in the moving process, you’ll find yourself needing to store your office goods for a period of time.

While storage can be simple to arrange, the prospect of having to unload all of one’s goods into storage only to remove it days later sounds like unnecessary costs and headaches to most business people.

Doing your move with a shipping container is a great way to combat this, as it ensures your possessions are kept in one spot between your old office and new one. This office storage solution guarantees a safer, simpler process for your goods in transit, and helps save money on transportation as well!

Overall, it’s a great option for commercial moving and storage, effectively combining them. If you’re worried about how long your office goods are going to be out of their new office for, it may make sense to consider using a shipping container.

July 29, 2016 By Tibor

More Handy Office Moving Tips

We’ve always got more helpful tips to aid you with your next office move. The next time planning starts proving inconvenient for you, consider trying the following:

Weekly or bi weekly move conferences: a short meeting to touch base with the rest of your employees on where they are at with the move is a great starting method to getting your bearings and knowing what the tasks at hand are, as well as who is prepared and who needs to be.
Keep your clients informed: depending on your business, certain clients will work closely enough with your company to warrant keeping them updated throughout your office move. Important clients, or any current projects should be made well aware of your move in advance when doing business with you.
Find objects to purge from the office: consider dedicating a bit of time before your move for you and your employees to purge unneeded items from the office. Nobody wants to be stuck with unexpected fees on moving day. Underestimating the amount of space needed for your office can spell out much higher costs down the road. Try spending some time cleaning and organizing your office, figuring out if there’s any old furniture or equipment that can be thrown away or donated to charity. Cleaning your file cabinets of irrelevant files is another great way to cut down on your amount of goods being transported.
Figure out the essentials: this will come naturally with purging unwanted items. Even after the move is done it could be some time before everything from your old office is ready for service and use at the new, which makes it important to determine exactly what you and your employees need to get started before moving to a new office, and separate it from other items accordingly. Computers, routers for internet connections, or important documentation could all fall under this criteria, so make sure you know what is and isn’t necessary. This way, while not everything will be unpacked immediately, your employees will have what they need to start working the next day without any significant downtime.
Plan a party: it doesn’t hurt to try and boost employee morale (and your own!) right after a stressful move.

July 22, 2016 By Tibor

Packing, the Tools of the Trade

Packing belongings effectively takes some careful planning if you want your goods to make it to their destination without any significant wear or damage.

There are many methods one can use to go about packing, and we would like to list out some of the most useful things to keep on hand when packing your office for a move:

A Sharpie pen: Labelling is critical to organization during a move. Keep one of these handy to mark any boxes you seal with what is inside.
Boxes/cartons: Keep a healthy supply of these while packing to ensure you don’t run out of space. If you do not wish to arrange specialized cartons from your moving company, liquor stores are often a good spot to find sturdy, empty boxes at.
Wrapping/packaging Paper: Padding inside packed boxes helps keep items safe and secure while in transit. Newspaper can also work for this, but its ink could also stain your goods while packed.
Packing tape: Used for sealing boxes when satisfactorily full. Any kind of tape could do, but we find plastic or duct tape to be the most ideal types to use, preferably 2 inch wide.
Stretch wrap: Unless your mover is providing this, a large roll of plastic wrap will be helpful for finalizing the packing of your items and protecting the exterior of your boxes from moisture or dirt getting inside.

These are just the bare essentials to have when packing, however. Depending on what needs moving, more specialized equipment could be required such as china cartons or a box for large paintings.

Always consult your mover when packing to find what items need special attention or extra planning around.

July 15, 2016 By Tibor

Planning Around Your Office Move

When planning on relocating your business, there are several key points to keep in mind to ensure that the move not only completes, but is completed smoothly and on time.

Your own office’s schedule: Ideally, you and your employees should have a clear idea of your operating schedule over the course of the move to ensure that nobody has excessive down-time and operations can properly resume as soon as possible at your new location. Moving after office hours or better yet over the weekend, are good times to complete your move when your employees are on a standard 9-5 schedule.

Other offices in your building: Oftentimes, you aren’t the only business operating in whatever building you are moving out of/into, this makes it important that your move is completed without significant interruption to other residents in your building. Take care to make sure that all potentially noisy items, such as desks, are properly wrapped so that they don’t make as much sound on the off-chance they hit a wall on their way to the moving truck and that other businesses in your building are given notice of when the move will be happening.

Whether storage is necessary: Move-out and move-in dates don’t always line up in the perfect manner. In these cases the best option is to arrange a storage solution for your office. Office Movers Toronto can take the liberty of providing you with the necessary commercial storage services you need to keep your goods and assets secure and safe during the process of moving to your new office. Keep in mind the day you will be taking possession of your new office and apply it to your moving plans.

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