Office Movers Toronto

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How to Find and Rent Toronto Office Space within Your Budget

Finding and renting an office space in Toronto, ON that is right for your budget is not as difficult as you might think. We prepared some tips below to help you:

Step 1: Estimate your budget
By establishing your budget, you will save a lot of time during your Toronto office spaces search. Part of establishing your budget is deciding if you are looking for a raw Toronto office space that will require you to purchase office furniture and equipment, or if you want to rent a serviced Toronto office space that comes with office furniture.

Step 2: Figure out how much office space you need
Do you need a small 500-square-foot office or do you need 5,000 square feet of space? Calculating how much office space your business needs is not an exact science. The general rule of thumb is to allow anywhere between 125 and 225 usable square feet of office space per person. This, of course, depends on the type and style of your business and the workspace layout. In addition to square footage, the estimated number of permanent offices and rooms required will also help you in a more efficient office search.

Step 3: Find 4 or 5 quality Toronto office space options
You can go through a broker in your area to find Toronto office space, or you can do your own search on sites like SpaceList or even Craigslist. Once you have a number of spaces to consider, you should then narrow down your search to 4 or 5 quality Toronto office space options. Once you have narrowed your choices, visit all your chosen Toronto office space options.

Step 4: Select Toronto office space that is best for your business
After considering your options and reviewing your notes against your initial criteria of requirements, make your choice and select Toronto office space that is best for your business. This sounds like a simple task, but without all your legwork and notes it can be difficult. Have a list of questions before you start your search and use it as a checklist.

Step 5: Negotiate your lease
The listed price of Toronto office space you choose may be within your budget, but that does not mean you should just blindly sign the lease or rental agreement. If you are signing a lease, check what are the terms in length of stay and if you could you sign up for a shorter term? (a shorter lease is better for you in case rents in your area fluctuate, or if it turns out to be an unfavorable location for your business). Most importantly, you want to know of any hidden costs that are mentioned in the lease.
For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Tips for Planning Toronto Office Moving Relocation

The logical way of avoiding the pitfalls that could arise during Toronto office moving is to hire professional Toronto office movers – and our company just happens to provide exactly that! This article, however, is for those who are more prone to DIY. We have broken the office relocation planning process down to 8 key periods to help make your Toronto office move get properly organized and run smoothly.

Preparing Your 8-Point Toronto Office Moving Plan

  1. 6 Months Before
    This is the ideal time to start getting the wheels in motion, with plenty of time before you Toronto office moving day to sort out any complicated issues. The key steps at this initial stage are:

    • Establish an Office Moving Committee – You can’t do it all (don’t even try), so select a small number of staff to oversee the various aspects of the move. Usually 2 people is enough, but you may need 3-5 people.
    • Select a Space Planner and Interior Designer – A space planner can organize the layout of your new Toronto office in advance so your Toronto office movers will know where every desk, chair and filing cabinet are going to be. An interior designer can assess design aspects. It may not seem important, but everything that affects the space available needs to be considered.
    • Consult your IT staff – You want to make sure communications systems, including internet connectivity, suffer a minimum disruption in the build-up to, during and immediately after your office move. So you need to discuss how best to achieve this.
    • Request cost estimates – Get your Office Moving Committee to start looking for the best-value professional Toronto office moving companies. Keep in mind that low cost can sometimes translate to low standards, so don’t make a decision on cost alone. Check Yelp and Homestars to review Toronto office movers.
    • Identify initial layout of computer facilities – One of the most important elements of any office moving plan is identifying the best computer set-up infrastructure. Ensure power points are close to desks and computer cables can be tucked away neatly.
  2. 3 Months Before – Get the Moving Committee again to get updates on how things are progressing. Each member should prepare a complete report on their specific area of responsibility. Some of these areas include choosing the new telecommunications system, necessary office design changes identified and an adequate computer infrastructure designed.
  3. 2 Months Before – With 60 days to go before the move, it’s time to nail things down. So, you need to have supply, telecommunication and floor plans confirmed, like the telephone service, stationery supplies, copier service, and plant service. Now’s also a good time to make a final decision on a Toronto Office moving company.
  4. 1 Month Before – This is when the nuts and bolts of the moving day plan needs to be decided, like the packing procedure and prioritizing items for unpacking and re-assembling. It’s also when you start to brief the staff on what is happening and their responsibilities (packing their own desk items). You should also notify customers of the impending move. Appoint a customer liaison officer they can contact with any queries.
  5. 2 to 3 Weeks Before – Time to check on the status of parking spaces, that security is fully briefed and that all of the relevant keys are available. Also, meet with your selected Toronto office moving services provider should be fully aware of the floor plan layout and furniture removal strategy.
  6. 1 Week Before – With D-Day (M-Day?) around the corner, update your staff on the events of moving day and their roles to play. It’s a good idea to provide them with guides on good packing techniques, and to timetable the packing process. You can also start to label furniture and double-check floor plans.
  7. 1 Day Before – The final packing and labeling should be done, but at the new premises make sure the phones are up and running. Post floor plans up on the walls so staff can check out where their new desks and workstations are located.
  8. Moving Day – Keep non-essential personnel away on moving day, so only moving teams and members of the Moving Committee should be on-site. Everything should be unpacked and in their proper place in time for the first day’s operation in your new office.

For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Tips for a Successful and Organized Toronto Office Move

Office moving is a big task and can prove to be very overwhelming. But you can go through this challenging process smoothly by following the following tips for a successful Toronto office move.

Get Organized

Don’t commit the blunder of leaving anything until the last minute. There may be a lot of details and paperwork to keep an eye on from hiring Toronto office movers, cancelling utilities and finding new service suppliers.

It’s good to create a moving binder for having a landing zone for various office moving related tasks. It will enable you to remember various details regarding your Toronto office move.

Keep Your Movers Informed

It is vital to keep your Toronto office movers informed to make any office move an organized and a successful one. For this, communication with your Toronto office moving company is integral. Make sure to explain all your needs and expectations before hiring any Toronto office moving company. Once you have selected a Toronto office mover, inform all the details pertaining to your Toronto office move to get an estimate of your Toronto office moving costs and time well in advance.

Make a Floor Plan of Your New Office

After finding a new space for your office in the new area, you can make a well-informed decision about your planned Toronto office move. This means you can decide which office items and furniture to take along and which ones to leave behind.

You need to make a floor plan of your new office to find out which items can fit the space available there. This will also save much of the time on the day of your Toronto office relocation as you will know exactly where to direct your Toronto office movers for placing your times appropriately.

Take Stock

Keep a record of your office items especially if you are hiring a Toronto office moving company. This will be helpful in case anything goes missing. It’s advisable to keep an office moving inventory spreadsheet to sort out your office items while keeping a track of your belongings throughout the moving process.

Assign a box number to each box and write that number on each side of the box.

Pack Smartly

To avoid feeling rushed, pack with sufficient time. Pack smart and in a systematic manner. Don’t feel tempted to pack items that are not needed anymore in your office or that you want to get rid of.

For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

 

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Preparing for a Long Distance Office Move in Canada

Preparing and organizing for a long distance office move is an enormous and overwhelming task.

It’s advisable to evaluate your situation at the earliest and have a reliable office moving plan. You need to be aware of some of the vital strategies for executing a long distance move successfully.

Here are some tips to help prepare for a long distance move.

Keep a timeline in your mind

You must keep a timeline in your mind once you know that you are moving your office long distance. You need to keep up with various dates, be it inspections, appraisals or closing dates. You must ensure to plan for each and every significant event. When planning a long distance office move, you need more planning whether it’s choosing Toronto office moving company or travelling to your new office space.

Planning ahead ensures that you will not forget anything vital before your move.

Find a professional Toronto office moving company

Deciding on Toronto office moving company that provides the services you require is the first step to prepare for a long distance office move. Opt for Toronto office moving company that you can rely on.

Ask for free long-distance office moving quotes from different Toronto office moving companies before choosing a particular office moving company.

 

Downsize

You need to know that the cost of your long distance office move will be based on the total weight of the items to be moved. So, it’s important to try to downsize. Go through your office items and decide what is going to be of use and what can be discarded.

Pre-move preparations

You need to make some pre-move preparations as well before the moving day to ensure your office move goes smoothly.

Look to your new office space and find out what you need to do for pre-move preparations. It includes considering office layout and furniture placement locations. You should also update your new office mailing address, and let your clients and suppliers know your new office address as well.

 

 
For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Self Office Moving Mistakes to Avoid

When planning a self offic move in Toronto, ON or elsewhere in Canada, you should be wary of making some of the most common self-moving mistakes. We prepared a list of some costly self-moving mistakes to be avoided.

Underestimating the time for the move

Well, you may tend to underestimate the time to be taken for your Toronto office move. This means the whole process of packing and moving may take longer than you estimated. Time management and proper planning is at utmost significance here.

Safety mistakes

When self-moving, disregarding necessary safety norms regarding packing, loading and transporting office furniture and appliances could cause some trouble for your business. When moving heavy office items, you need to use proper equipment to protect the items and office space from damage.

Making use of proper moving and lifting equipment will also save you and your employees from any possible injuries. Don’t forget to make use of flooring protectors, furniture sliders, thick furniture blankets, moving straps, moving sliders, utility dollies and other essential packing and moving aids for a safe self office move.

Renting a moving vehicle of a wrong size 

Renting a moving truck of the appropriate size is a vital task when self-moving your office. In fact, it’s considered to be indispensable for the ultimate success of your office moving project. Opt for a moving vehicle with a larger capacity rather than being compelled to leave a couple of your office items behind.

Before making a decision on to renting a moving truck for your self-move, its best to seek the advice of qualified Toronto office movers or some reliable truck rental firms.

Packing blunders

Do you think that packing your entire office is a child’s play? Well, when planning a self-move, one of the common mistakes we tend to commit is assuming ourselves to be born with skillful packing skills. The fact is that the whole office packing process can become a total waste of your effort and time if you don’t know some of the basic packing rules.

Begin the packing process as early as possible. Reduce your office items to the bare minimum to save your time and money in transportation of useless items. Seek the help of a reliable professional Toronto office moving company. Make and stick to your office packing plan. Ensure safety of your office items by using required packing materials for a safe move.

 

 
For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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