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More Tips for a Successful Commercial Relocation

Commercial relocation is rather a project, and when you break it down into individual processes and tasks, it becomes much less overwhelming. It is also very different from residential moving, and requires specialist knowledge of professional Toronto commercial movers to ensure your valuable equipment, important documents and other commercial office items arrive safely at your new office location.

Start planning your commercial relocation early

Before you even decide on a new business location, create a plan for your commercial move. Decide what you require in your new premises, including space for future growth (even if you’re downsizing), if you’ll be taking your current office furniture with you, etc. A well planned commercial move will ensure minimal downtime for your business and keep both your employees and your customers happy.

Determine your budget early

Once you’ve decided on your new commercial location, determine your budget for the move itself as well as renting your new premises. Although your budget may change, having an idea of the money you are ready to spend before you do anything else will help you keep costs down.

Prepare furniture and fittings

Decide if you’re going to bring your current office furniture with you to your new commercial location, or if you need to get new furniture. Frequently, it is much more cost effective to buy new furniture which will be a perfect fit for the new space you’ll be moving your business into vs. trying to make your old furniture fit into a different environment.

Declutter and archive

Assess what items you really need to store in your office, taking up your commercial space. You’ll be able to reduce the amount of files maintained in your office by destroying out-of-date files, securely shredding confidential files which are no longer needed and storing documents in an offsite archive Toronto office storage facility.

For more on our Toronto commercial moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free commercial / office moving consultation.

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Office Moving Toronto – Some Tips For Packing And Unpacking

The best approach is to leave office packing to professional Toronto office movers. They will organize and wrap all office furniture in special blankets and wrapping material for protection and might also use shrink wrap for dirt/soil protection.

We prepared a few tips for packing your office items.

Packing Office Desks:

  • Remove all fragile items.
  • Place pens, pencils, paperclips and other small items in an envelope and seal it.
  • All personal valuables must be removed prior to office moving day.
  • Pack contents in containers supplied by your Toronto office movers.

Packing Lateral Files:

  • Two and tree-drawer laterals can be moved with contents inside.
  • Four-drawer laterals – you should empty the top drawer.
  • Five-drawer laterals – empty the top two drawers.

Packing Vertical Files:

You can move them with contents inside. And if you have a locker on them – lock the drawers and keep the keys with you.

Packing Technical Equipment and Computers:

Should be disconnected by a qualified person prior to packing and moving.

Packing Copy Machines:

Should be prepared for moving by the manufacturer or manufacturer’s representative prior to the move.

Packing Small Plants:

Should be packed and moved by the owner. Large plants can be handled by your office movers in Toronto.

Labels:

Labels placed on furniture by professional Toronto office moving company must not be removed or changed. If you have any questions, please contact your Toronto office moving service provider.

For more on our office moving services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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How to Maintain Business Continuity During an Office Move

Business continuity is the capability of an organization to continue the delivery of products / services at certain predefined levels during a disruptive incident, such as office moving.

An office move can be disruptive to the daily operations of any business. As a business owner or supervisor in charge of your company’s office relocation, you will need to ensure business continuity during the office move.

We prepared a few tips below that will help you achieve this objective.

1. Plan in Advance

Some pre-planning, proper scheduling and the use of a professional office moving company with solid experience in office and commercial relocation are the essential elements of a successful office move.

Office moving is a complex process that requires attention to every detail. A professional office moving company will assign a project manager to your office move who will work with you from the pre-planning stage through to the final completion of your office relocation.

2. Consider Seasonality

As for choosing the time of year for your office move, take your business cycle into consideration. And if there are any seasonal aspects to your business – try to plan your office move to happen during your slowest season.

Also, to minimize disruption to your business operations it is usually preferable to schedule the office move to take place over a weekend.

3. Keep Important Information Accessible

If your company maintains customer data “in the cloud “ or on a virtual private network, it can be easily accessed remotely by staff assigned to respond to customer calls or emails during the office move.

Having a hosted phone system will also ensure that the lines of communication are still available to your customers during your office relocation.

4. Make Sure the Employees are Prepared

As most companies expect their employees to pack their own personal items and the contents of their desk, set-up a schedule for this task.

5. Notify Your Customers

Send out an advance notice to all your customers about the upcoming office move and post information on the company’s website.  Also, post the names and contact information for employees who will be available during the time when your office is being physically relocated.

For more on our office moving services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Commercial Relocation Coordination Tips

It’s no doubt that moving an office or any commercial facility can be challenging. A small interruption in business can be expected, but if you plan your move in advance then you can avoid any serious downtime that can cost you money and affect your customers.

Here are some tips to help you coordinate a commercial relocation in Vancouver, BC or anywhere in Canada.

1. Plan in Advance

Begin the planning process at least 60 days prior to your actual relocation day.

This should give you enough time to change all your letterheads and vendor information, and it will also give your customers time to update their records.

While planning your commercial move, consider which departments need to be moved first and up to speed in the new location as soon as possible and make all the appropriate arrangements.

2. Appoint Two Moving Coordinators

You will need someone to coordinate the packing of the current office furniture and appliances and someone to coordinate the new equipment delivery and the process of getting everything and everyone organized at the new location.

These should be two separate people, as each will focus on only one side of the move, and that can make it easier for them to coordinate your commercial moving day better.

3. Communicate with Your Employees

A memo telling your employees of the new location address and when they should report for work there is not sufficient. One of the key ways of reducing the negative impact of a commercial move on your business is good communication with your employees, your customers and your suppliers.

4. Finalize the Switchover in Advance

The actual moving day will be very hectic and your focus will be on getting your employees up and working as soon as possible.

Make sure all the arrangements with the utility and communication companies are completed prior to your moving day. You need to know exactly when the communications switchover will take place and when the new utilities will be turned on. You should also expect a day or two of overlapping utilities to allow power in both locations as you move.

For more on our office moving services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Tips for Moving an Office During Holiday Season

Winter holiday season seems to be one the most busy times of the year for most of us, and definitely a challenging time for office relocation. Various circumstances can make office moving during the holidays necessary, and some businesses prefer to move during the holidays as they can take more time away from work and clients.

If you are planning your office move during the holiday season, take extra measures to reduce your stress and make the move a joyous and smooth experience.

Below are some tips to help you relocate your office during the holidays:

  • Whether you require a long distance or local office moving company, make sure you hire reliable, certified and professional movers as early as possible. Keep in mind that some office movers prefer to not make long distance moves during the holidays.
  • Don’t let the office moving process damper the holiday spirit of your employees. Play holiday music while packing your office items and try to create festive atmosphere.
  • Create personalized holiday cards to notify your clients and suppliers of your office relocation, new office address and contact information.  If you need inspiration or want to order cards, see those at Minted.
  • Also, take time out to spend with your family: watch a holiday film, bake cookies, etc. Although moving office during the holiday season is quite stressful, it helps to keep your priorities in mind, such being with your loved ones.

For more on our office moving services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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