It’s no doubt that moving an office or any commercial facility can be challenging. A small interruption in business can be expected, but if you plan your move in advance then you can avoid any serious downtime that can cost you money and affect your customers.
Here are some tips to help you coordinate a commercial relocation in Vancouver, BC or anywhere in Canada.
1. Plan in Advance
Begin the planning process at least 60 days prior to your actual relocation day.
This should give you enough time to change all your letterheads and vendor information, and it will also give your customers time to update their records.
While planning your commercial move, consider which departments need to be moved first and up to speed in the new location as soon as possible and make all the appropriate arrangements.
2. Appoint Two Moving Coordinators
You will need someone to coordinate the packing of the current office furniture and appliances and someone to coordinate the new equipment delivery and the process of getting everything and everyone organized at the new location.
These should be two separate people, as each will focus on only one side of the move, and that can make it easier for them to coordinate your commercial moving day better.
3. Communicate with Your Employees
A memo telling your employees of the new location address and when they should report for work there is not sufficient. One of the key ways of reducing the negative impact of a commercial move on your business is good communication with your employees, your customers and your suppliers.
4. Finalize the Switchover in Advance
The actual moving day will be very hectic and your focus will be on getting your employees up and working as soon as possible.
Make sure all the arrangements with the utility and communication companies are completed prior to your moving day. You need to know exactly when the communications switchover will take place and when the new utilities will be turned on. You should also expect a day or two of overlapping utilities to allow power in both locations as you move.
For more on our office moving services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.
