Office Movers Toronto

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More Handy Office Moving Tips

We’ve always got more helpful tips to aid you with your next office move. The next time planning starts proving inconvenient for you, consider trying the following:

  • Weekly or bi weekly move conferences: a short meeting to touch base with the rest of your employees on where they are at with the move is a great starting method to getting your bearings and knowing what the tasks at hand are, as well as who is prepared and who needs to be.
  • Keep your clients informed: depending on your business, certain clients will work closely enough with your company to warrant keeping them updated throughout your office move. Important clients, or any current projects should be made well aware of your move in advance when doing business with you.
  • Find objects to purge from the office: consider dedicating a bit of time before your move for you and your employees to purge unneeded items from the office. Nobody wants to be stuck with unexpected fees on moving day. Underestimating the amount of space needed for your office can spell out much higher costs down the road. Try spending some time cleaning and organizing your office, figuring out if there’s any old furniture or equipment that can be thrown away or donated to charity. Cleaning your file cabinets of irrelevant files is another great way to cut down on your amount of goods being transported.
  • Figure out the essentials: this will come naturally with purging unwanted items. Even after the move is done it could be some time before everything from your old office is ready for service and use at the new, which makes it important to determine exactly what you and your employees need to get started before moving to a new office, and separate it from other items accordingly. Computers, routers for internet connections, or important documentation could all fall under this criteria, so make sure you know what is and isn’t necessary. This way, while not everything will be unpacked immediately, your employees will have what they need to start working the next day without any significant downtime.
  • Plan a party: it doesn’t hurt to try and boost employee morale (and your own!) right after a stressful move.

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Packing, the Tools of the Trade

Packing belongings effectively takes some careful planning if you want your goods to make it to their destination without any significant wear or damage.

There are many methods one can use to go about packing, and we would like to list out some of the most useful things to keep on hand when packing your office for a move:

  • A Sharpie pen: Labelling is critical to organization during a move. Keep one of these handy to mark any boxes you seal with what is inside.
  • Boxes/cartons: Keep a healthy supply of these while packing to ensure you don’t run out of space. If you do not wish to arrange specialized cartons from your moving company, liquor stores are often a good spot to find sturdy, empty boxes at.
  • Wrapping/packaging Paper: Padding inside packed boxes helps keep items safe and secure while in transit. Newspaper can also work for this, but its ink could also stain your goods while packed.
  • Packing tape: Used for sealing boxes when satisfactorily full. Any kind of tape could do, but we find plastic or duct tape to be the most ideal types to use, preferably 2 inch wide.
  • Stretch wrap: Unless your mover is providing this, a large roll of plastic wrap will be helpful for finalizing the packing of your items and protecting the exterior of your boxes from moisture or dirt getting inside.

These are just the bare essentials to have when packing, however. Depending on what needs moving, more specialized equipment could be required such as china cartons or a box for large paintings.

Always consult your mover when packing to find what items need special attention or extra planning around.

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Planning Around Your Office Move

When planning on relocating your business, there are several key points to keep in mind to ensure that the move not only completes, but is completed smoothly and on time.

Your own office’s schedule: Ideally, you and your employees should have a clear idea of your operating schedule over the course of the move to ensure that nobody has excessive down-time and operations can properly resume as soon as possible at your new location. Moving after office hours or better yet over the weekend, are good times to complete your move when your employees are on a standard 9-5 schedule.

Other offices in your building: Oftentimes, you aren’t the only business operating in whatever building you are moving out of/into, this makes it important that your move is completed without significant interruption to other residents in your building. Take care to make sure that all potentially noisy items, such as desks, are properly wrapped so that they don’t make as much sound on the off-chance they hit a wall on their way to the moving truck and that other businesses in your building are given notice of when the move will be happening.

Whether storage is necessary: Move-out and move-in dates don’t always line up in the perfect manner. In these cases the best option is to arrange a storage solution for your office. Office Movers Toronto can take the liberty of providing you with the necessary commercial storage services you need to keep your goods and assets secure and safe during the process of moving to your new office. Keep in mind the day you will be taking possession of your new office and apply it to your moving plans.

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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A Quick Guide to Comparing Moving Quotes

There is a great variety in the quality of office moving companies on the market. With a low barrier to entry and little regulation for its workers, moving companies have come under fire for less than stellar performance.

But that doesn’t have to be the case. Performing your due diligence when comparing office moving companies and collecting quotes allows you to fill confident in your selection and partner with an office moving company that cares about your needs and guarantees professional and positive experience.

If you research what the market offers, you might get exactly what you need from your office moving service and possibly end up with considerable savings. So, if you are wondering how to compare office moving quotes effectively, there are three essential aspects:

  1. Free vs. Obligation

    Some companies will offer you a quote based on the pre-estimated weight (or volume: see #2) of your belongings. In other words: a good company will give you a non-obligation (free) quote for moving services.

    And, then there are those which offer binding estimates. This means the price you pay is fixed. However, this type of quote is different than the ‘not-to-exceed’ alternative. So, when you contact an office moving company, make sure you ask specifically about the type of quote you receive and take notes, so you won’t forget important details.

    But all this naturally raises the question: What are those office moving quotes based on?

  2. Weight And Volume

    Naturally, the more space your belongings occupy (or for other companies, the more they weight), the higher your final price for the move will be. Volume plays a decisive role in your end price. Most Canadian office moving companies (including us), charge per hour and per mover.

    For too much luggage and furniture, the commercial moving company can send more people and a bigger truck (or two, or three). Sometimes, hiring more people can save a lot of time, so it’s quite relevant to spare a thought about that. In any case, it’s best if you get rid of some things you don’t need anymore before you relocate your business.

  3. Additional Services

    In most cases of a “straightforward” move, there is no need for you to consider charges for additional office moving services. Especially when you don’t have any delicate items that usually require special handling.

    But, then there are times when you need to move some special equipment and things get a little bit more complicated, and you might need to request an additional moving service for extra insurance.

So there you have it!

Comparing office moving quotes is quite easy, all it takes is just a little asking and poking around. As a professional office moving company we strive to be transparent when it comes to pricing, so you can count on us to answer any questions or concerns you may have.

For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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What You Need To Know About Moving Insurance

In the build up to office moving, there is so much to do and organize that it only stands to reason that some things slip through the net. All too often, we overlook the aspects most taken for granted, sometimes even deciding to ignore them. A perfect example is moving insurance.

Here are some interesting facts that you need to keep in mind:

  • Moving companies offer what’s known as “Valuation Coverage”
  • DIY packing can make your coverage void since packing errors may be yours
  • Moving Insurance policies offer the most complete protection

What is Valuation Coverage?

Whether offering local or international office moving services, your chosen moving company is obliged to be insured. But Valuation Coverage essentially means they provide a predetermined limit of liability based on the perceived value of the loan being transported, and is detailed in your contract via your Bill of Lading. There are 3 ways that this limit of liability is calculated:

  • Declared Value Protection – This is calculated by offering a specific money value per pound. So, let’s say the total weight of your possessions loaded on the truck is 10,000 lbs, and a rate of $6-$8/lb is set (a common standard), the moving company is liable to a maximum coverage of $60,000-$80,000 in the event of any incident. The problem is that this coverage does not necessarily reflect the actual value of the items in transit, so an item that is light but expensive is covered to the same degree as a $5 paperweight.
  • Assessed Value Protection – You can get around the light-but-valuable issue by purchasing coverage based on the value of the load being transported. It’s usually available at a per-$1,000 rate, so you will pay a premium of $5-$10 for every $1,000 of value, with a range of deductibles. It is vital that the agreement is stated in the Bill of Lading, otherwise your moving company is under no obligation to honour it.
  • Complete Value Protection –  This is clearly the best of the three options, but also the least common to find. The moving company agrees liability to the full value of your possessions in transit, whether it is lost, damaged or completely destroyed, and even covers the cost of repairs or replacement. However, there are usually catches to the coverage too, so while a premium rate of $5 per $1,000 value on possessions with a combined value of $50,000 means paying an extra $250, minimum coverage limits and a range of deductibles.

What this means, of course, is that you should fully understand the conditions and scope of coverage before signing any contract with a moving company.

For the most part, the types of coverage that moving companies offer should be enough, but the Canadian Association of Movers (CAM) recommends that you check out the details of the coverage offered. CAM produced a brief overview on the matter, which is worth reading.

For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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