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Tips for Packing Boxes during Office Moving

When packing boxes for office moving it is important to follow a correct procedure.

An appropriately packed box is the only thing that protects the items that are being moved and it helps in minimizing damages that can occur during moving. Below are some of the tips that will help you in packing a box in the right manner.

Use some tape on the bottom

If you are using a carton then there is a possibility that the base of the box is open or weak. Boxes are not so strong from the bottom and if you intend to fill in some heavy items in the boxes then make sure you tape the bottom of the box in order to add some strength there. If the base of the box is strong it will keep the box from tearing apart due to the weight that is inside it.

Follow an order

While packing a box you should always follow an order. Make sure that you pack in the heaviest items first and work your way up by adding light weight items on the top. It is important to follow this order for couple of reasons.

If the heavy items are packed on the base, it will ensure that the lightweight items do not break because under the heavy ones. Moreover, this order will also give more stability to the box and will help in loading and unloading.

Bubble wrap and foam

When you pack a box you will often notice that there is empty space left in the box. If you do not fill those empty spaces before packing the box with a tape, the items in the box will keep moving and shift places while moving that may result in breakages and damages.

Filling in some foam or bubble wrap will fix the items in place and also make the box more stable.

 

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Supplies Required for Packing Office Items

Once you have made a packing list that contains the names of office items that would be moved, it is time to purchase the packing supplies that are required to pack the items.

Such packing supplies can be easily purchased from a local retailer, a supermarket or even a store that sells office supplies. Make sure that you compare prices between a few stores to get the best deal. The following are some of the packing supplies that will be required for packing before office moving:

Boxes and Cartons

You do not need to purchase boxes separately if the grocery stores and retailers located near your office are kind enough, they will always provide some boxes and cartons. Just make sure you notify them a week before you will need the boxes so that they start collecting the boxes and keep them aside for you. It would be better if you tell the stores how many boxes you will need as well.

Bubble Wrap

Bubble wrap is an important supply for moving. It is always fun to play with bubble wrap but while packing your stuff it will be quite crucial since it protects the fragile items from breaking. Hundred feet of bubble wrap is ideal for moving but you should still make a rough estimate about your requirement. It will be used to wrap electronic items and some fragile items.

Marker and Tape

A permanent marker will be used to mark all the boxes and cartons. It will only help in better identification of the boxes. Use the marker to mark boxes with fragile items as well and write notes on them. This will alert the movers to take more care when handling them.

Foam

These are little soft pieces that fill up empty spaces in the boxes. It is ideal to fill foam in boxes that contain fragile items so that such items do not bang into each other and result in breakage.

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Effective Communication with the Office Moving Company

If you are taking help from a moving company in relocating your business, you should first of all ensure the effective communication with that company. Here are some tips to help you in that process.

  • Make sure that your office moving company has your updated contact details. Such contact details should include your business address, phone number and even email address.
  • Make sure that the sale representatives of your office moving company convey the pricing of the moving services to you. The sales representatives should not only convey the pricing but should also give you some recommendations in preparing for your office move.
  • Once you have accepted to have services from an office moving company, the company will start sending you some resources that will be essential for moving. There are some companies that offer their clients the luxury of having a personal moving coordinator. If you are lucky enough to have a moving coordinator then most of your problems will be solved smoothly as such coordinators are great with management and logistics.
  • Once your office has been packed, all the packed items will be loaded on a van or a moving truck and from there on the van operator will be responsible for the move since he is the one who will be driving your items to the new location. It is important to have his contact details so you can track where exactly your items are and what the progress is.
  • After your office move is completed, it is important to update the moving company with your new office contact details in case there are other items left to be delivered to your new office.

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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How to Prepare a Packing List for Office Relocation

It is very important to prepare and maintain an inventory packing list when moving your office in order to keep track of all the items that will be moved.

Just to be on the safe side – even if you are hiring a professional office moving company to handle your packing and office relocation – make sure you prepare and maintain a packing inventory list.

Once you confirm your office relocation plans, list down all the items that will be moved. Make sure you have plenty of time to finish the list and not miss anything. If you make an attempt to complete the packing list in short time while being hasty, there is a possibility that you will miss out on a few important things.

Couple Tips on Making an Inventory Packing List:

  • Pick an area of your office of your choice and use it as a starting point. Include every piece of office furniture and equipment that is going to be moved. Add paintings and decoration pieces to the list as well, if any.
  • To make a list you can either use your computer or just make it on a piece of paper with your manual writing. Divide a sheet of paper in four columns. In the first column write the name of the item. The second column should contain the estimated value of the item that is listed. In the third column you can write some notes regarding the condition of the item since you will want to note its condition after it is moved. There are chances of wear and tear during the move and if there is any loss you can point that out to the moving company. The fourth column is for your reference and should contain the original location of the item.

Making an inventory packing list would definitely help you with having a record of your office belongings and keeping your piece of mind while relocating your business.

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Benefits of Containerized Office Moving

Moving an entire office at once is a difficult, time consuming process. Oftentimes, whether it’s due to dates not lining up correctly, unforeseen occurrences or any other hiccup in the moving process, you’ll find yourself needing to store your office goods for a period of time.

While storage can be simple to arrange, the prospect of having to unload all of one’s goods into storage only to remove it days later sounds like unnecessary costs and headaches to most business people.

Doing your move with a shipping container is a great way to combat this, as it ensures your possessions are kept in one spot between your old office and new one. This office storage solution guarantees a safer, simpler process for your goods in transit, and helps save money on transportation as well!

Overall, it’s a great option for commercial moving and storage, effectively combining them. If you’re worried about how long your office goods are going to be out of their new office for, it may make sense to consider using a shipping container.

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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