When moving an office or business, most employers require their employees to pack their own office and files. Here are some tips to assist employees during the office moving day.

Communicate with your supervisor

Make sure that you are communicating with you supervisor about your office moving day. Your company should be discussing the office moving date and plans with you periodically as the office move day approaches. And if your company is not communicating with you on that, then you should be going to your supervisor for direction. Ask questions like:

• What you are allowed to take to your new office?
• What are the packing rules and process before you start packing?
• When is the office move scheduled for?
• What are your responsibilities on move day, if any?
• What should be done with unwanted items?
• Where will you be located at the new office and will this location limit the items that you will want to pack to move?

Packing your files

This is the part of your packing process that will take the longest amount of time. This is your opportunity to go through your files and determine what needs to be moved and what is no longer useful.

NOTE: Before you throw anything away – make sure that you know what your company’s document retention policy is and what their policy is regarding documents that are to be discarded.

 

Packing your desk

The key here is pack only what you need and will be using at your new office. Now is a good time to find out what amount of space you will have in your new office location. If you will have a different desk at your new office, see if you can find out what amount of space and storage your new desk will accommodate.

Preparing your computer for moving

If you have to prepare your computer for moving, some things to keep in mind:

• Remove all disks from your computer
• Turn off all power to both the computer and the monitor
• Label all cords according to where the connect
• Disconnect all cords. Loosely wind the cords and place them in a secure location for easy transport.
• Obtain appropriate boxes for your equipment
• Seal the boxes and label them according to the label instructions you received from your move coordinator
• Pack your printer, scanner, and any other computer equipment the same careful way

Packing your personal items

For personal items the most important question is if you will need them at the new office? The second most important question is – is there room for them? Most companies require that personal items be moved by the employee as the company does not want to assume any responsibility for the items.
For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.