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Tips for Moving an Office During Holiday Season

Winter holiday season seems to be one the most busy times of the year for most of us, and definitely a challenging time for office relocation. Various circumstances can make office moving during the holidays necessary, and some businesses prefer to move during the holidays as they can take more time away from work and clients.

If you are planning your office move during the holiday season, take extra measures to reduce your stress and make the move a joyous and smooth experience.

Below are some tips to help you relocate your office during the holidays:

  • Whether you require a long distance or local office moving company, make sure you hire reliable, certified and professional movers as early as possible. Keep in mind that some office movers prefer to not make long distance moves during the holidays.
  • Don’t let the office moving process damper the holiday spirit of your employees. Play holiday music while packing your office items and try to create festive atmosphere.
  • Create personalized holiday cards to notify your clients and suppliers of your office relocation, new office address and contact information.  If you need inspiration or want to order cards, see those at Minted.
  • Also, take time out to spend with your family: watch a holiday film, bake cookies, etc. Although moving office during the holiday season is quite stressful, it helps to keep your priorities in mind, such being with your loved ones.

For more on our office moving services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Some Tips to Reduce Stress during Office Moving

Whether your business is moving just a block down the street, across city or across Canada, poorly managed office relocation can bring a huge headache to both business owners, employees and their clients.

These tips will help your business avoid the most common moving issues and reduce your office relocation stress significantly.

  1. Start Planning Your Office Relocation Early

We recommend starting your office move planning at least three months before your scheduled moving day.

Decide what needs to be moved and what should be donated or securely eliminated. Many charities accept used office furniture, and there are businesses that specialize in secure disposal of electronic equipment. Advanced planning will help streamline these logistics.

  1. Remove Old Data and Recycle Electronics

From old office phones to computers, it’s important to dispose safely of those items both to protect your company’s security as well as to prevent harmful environmental damage from e-waste.

Removing data from devices isn’t as simple as just deleting some old files. Do not trade, sell, donate or recycle old electronics until you’ve wiped them clean. Consumer Reports offers a detailed guide for removing data from computers and other electronic devices.

Once the data is fully removed, disposal options include community recycling programs and donation programs, such as Dell Reconnect and World Computer Exchange.

  1. Plan the Coverage during your Office Move

For most businesses it’s not feasible to completely shut down for moving. Let your clients / customers know that you may be a bit slower returning emails or answering phones during the moving period. Also, consider appointing one employee as the emergency client contact to ensure client support without interruptions.

  1. Reduce Square Footage by Using Storage

If your business is downsizing to a smaller office space, consider placing rarely used documents and files into a storage to minimize your real estate footage and decrease your overhead costs.

When choosing a storage unit, remember that in addition to price as just one consideration, other factors include: whether the storage unit is climate controlled, the type of security offered and whether there is a password protected entry.

  1. Update Your Digital Address

In addition to updating your business partners, vendors and clients about your new office address, change your location in Google My Business, as well as all other online directories your business is listed in, such as Yelp, Yellow Pages, Homestars etc.

With sufficient advanced planning of your office relocation, you can minimize logistical hassles and your stress significantly.

For more on our  office moving services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Some Tips for a Smooth Office Relocation anywhere in Canada

A thorough planning for an office move can make a big difference, and ensure a smooth transition with little or no lost operation hours.

If you are planning an office move or other business relocation, these tips can help make your office move be on time and on budget.

  1. Start planing your move as early as possible. In fact, business relocations are often planned six months in advance, and larger commercial moves can require up to two years of planning.
  2. Consider hiring professional office / commercial movers with solid experience, resources and manpower required for an efficient office relocation.
  3. Check to make sure the office moving company you hire has insurance and is fully licensed, and ask them to fax you a copy of both.
  4. Schedule your move time with the building you are moving your office into as well as out of. The best time for an office move is usually over the weekend. Check with the building management about any other requirements (each office building is unique).
  5. Inform your employees about the move as early in the planning stage as possible and keep them updated.

There are many other considerations to be aware of when relocating offices. For more on our office / commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Office Relocation: Tips to Consider before Unpacking

When businesses are planning their office relocation, they usually face unpacking as the biggest challenge in the whole office moving process, in addition to office packing and moving being already challenging.

The packing procedure that a business has to follow is tedious and time-taking, and risk of office equipment and appliances to get damaged is quite high, which adds to overall stress. Following are some tips that will help you with unpacking your office items and will assist you in settling in your new office space.

1. Documents. As you and your team are busy packing your office items, it is quite possible to lose some important items such as documents. You shouldn’t put any important documents in different moving boxes as there’s a high chance of losing them during unpacking. Since every batch of documents will be from a specific area / department of your office, your documents might get scattered all over the place.
The best way to tackle this problem is by maintaining a single folder for all such important documents. Keep that folder with you in a small bag or place that folder in a carton box and label the box so that you can unpack it first when you reach your new office location.

2. Office Appliances. Another thing you should know upon reaching your new office place is how to use the appliances. It is important to know how to operate some of the appliances at your new office and how to save energy while using them. Without such knowledge your utility and electricity bills might be be bigger than you expected. Consulting a professional is the best recommendation in this case.

You should also learn where exactly the electric box is placed so that you know what to do when some interruptions happen, such as a blown fuse. You should also know some other office maintenance details such as how to turn off water supply or gas supply.

3. Surrounding Area. Unpacking also requires some basic familiarity with your surrounding area. Once you have reached the new office location, make sure that you know some of the key spots near your place. Such key spots include emergency places such as hospitals and fire stations.

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Some Last Minute Office Moving and Packing Tips

As the last days before your office moving date arrive, things start to move forward quickly. When these moments arrive you will start noticing that more difficulties arise because very little time is left to manage things.

Here are some tips that will help you to remain organized in those last moments before your office relocation.

Extra Cartons

Preparing extra cartons will always prove helpful. Even when you have packed everything there will always be some items that you will remember about just before your move. These newly discovered items will have to be packed as well and you will need additional cartons for that. When you find such items, just stuff them into those extra cartons. Use some tape to seal the cartons and toss them in your moving vehicle.

Extra Vehicles

An extra vehicle can prove quite crucial on your office moving day. There have been cases when businesses had many things to move and those things did not fit in their moving vehicles. Such problems can be fixed by arranging a new vehicle on an urgent basis.

Arranging a new vehicle would obviously take time and would delay the office move. So it’s always better to have a backup plan or a ‘Plan B’ which allows you to carry on with the move without any interruptions.

Man Power

If you are not taking help of a professional office moving company for the move, then you should always have extra man power with you to help you with your office moving.

Office furniture and appliances are quite heavy and sometimes require three to four people to move each item safely. If you cannot arrange for extra man power on your office moving day, then make sure you alert your office moving company about the large items in your office.

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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