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Office Relocation Tips for a Smooth Toronto Office Move

Toronto office relocation can be both exciting and daunting. Whether you’re scaling up or downsizing for efficiency, moving in or out of Toronto, ON or elsewhere in Canada, there is a lot of components to take care of.

Here are some key moving tips for businesses to make their Toronto office relocation smooth.

  1. Plan in advance

    If possible, start planning your office move 4-6 months before the moving day in order to attend to all of the details without becoming overwhelmed. Once you know you’re moving into a new office in Toronto – scope out the space and decide on the layout, including where everything and everyone will go.

  1. Find and hire Toronto office moving company early

    Since moving a business office involves moving a lot of equipment and office items, be sure to get a full estimate and hire a full-service Toronto office moving company 1-3 months ahead of time. Make sure they have experience with commercial / office relocation and ask them for an on-site Toronto office moving quote. Your Toronto office movers should be held to the same professional standard as anyone else you do business with.

  1. Get the IT Team on board

    Give your IT team 3 months advance notice to start planning the transfer of all things technical: equipment, internet plans, phone connections, etc. They will also need to evaluate the new office space for any upgrades that need to be made, either to the infrastructure or to equipment being brought to your new office.

  1. Order new equipment well in advance

    You want to have everything you need when you relocate to your new Toronto office, so 1-2 months in advance you should start putting in your orders for any new equipment and furniture. Coordinate with your suppliers to have your purchases arrive at your new office just before you move in.

For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

 

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Toronto Office Moving Tips for Employees

When moving an office or business, most employers require their employees to pack their own office and files. Here are some tips to assist employees during the office moving day.

Communicate with your supervisor

Make sure that you are communicating with you supervisor about your office moving day. Your company should be discussing the office moving date and plans with you periodically as the office move day approaches. And if your company is not communicating with you on that, then you should be going to your supervisor for direction. Ask questions like:

  • What you are allowed to take to your new office?
  • What are the packing rules and process before you start packing?
  • When is the office move scheduled for?
  • What are your responsibilities on move day, if any?
  • What should be done with unwanted items?
  • Where will you be located at the new office and will this location limit the items that you will want to pack to move?

Packing your files

This is the part of your packing process that will take the longest amount of time. This is your opportunity to go through your files and determine what needs to be moved and what is no longer useful.

NOTE: Before you throw anything away – make sure that you know what your company’s document retention policy is and what their policy is regarding documents that are to be discarded.

 

Packing your desk

The key here is pack only what you need and will be using at your new office. Now is a good time to find out what amount of space you will have in your new office location. If you will have a different desk at your new office, see if you can find out what amount of space and storage your new desk will accommodate.

Preparing your computer for moving

If you have to prepare your computer for moving, some things to keep in mind:

  • Remove all disks from your computer
  • Turn off all power to both the computer and the monitor
  • Label all cords according to where the connect
  • Disconnect all cords. Loosely wind the cords and place them in a secure location for easy transport.
  • Obtain appropriate boxes for your equipment
  • Seal the boxes and label them according to the label instructions you received from your move coordinator
  • Pack your printer, scanner, and any other computer equipment the same careful way

Packing your personal items

For personal items the most important question is if you will need them at the new office? The second most important question is – is there room for them? Most companies require that personal items be moved by the employee as the company does not want to assume any responsibility for the items.
For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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