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Packing Tips For Your Toronto Office Move

Office packing and moving in Toronto, ON or elsewhere in Canada can be a really hectic job. If you are relocating your office to a new location in Toronto, you will most likely try to make the move as non-disruptive to your business as possible. It is always worth to opt for professional Toronto office moving help in order to relocate your office in the most efficient way possible.

We prepared some tips below to help you with your Toronto office packing:

  • Pack Important Items First

    – Pack all the essential papers, documents, and files separately one by one in the moving boxes. And if you have some personal items, pack them in a separate box. Packing items in separate boxes will help you to unpack and reorganize easily.

  • Label Boxes before Your Office Move

    – Labeling all the moving boxes as soon as the items are packed is very important. Use color coded labels for more convenience. This will help you to identify each and every department, and items that belong to them. Label every box clearly, at the top of the box and on the sides.

  • Separate Delicate and Fragile Items

    – Wrap all delicate and fragile items one by one and then put them in the moving box. It is also important to label the box as “fragile” to indicate that the box contains fragile items. Place the boxes containing fragile items on top of other boxes and items to prevent any damage.

  • Moving Office Equipment

    – One of the toughest parts in moving is moving the office equipment and machines, such as computers, copy machines, fax machines, etc. You should leave this to professional Toronto office movers, as there are many restrictions while moving these items.

For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Office Moving Toronto – Some Tips For Packing And Unpacking

The best approach is to leave office packing to professional Toronto office movers. They will organize and wrap all office furniture in special blankets and wrapping material for protection and might also use shrink wrap for dirt/soil protection.

We prepared a few tips for packing your office items.

Packing Office Desks:

  • Remove all fragile items.
  • Place pens, pencils, paperclips and other small items in an envelope and seal it.
  • All personal valuables must be removed prior to office moving day.
  • Pack contents in containers supplied by your Toronto office movers.

Packing Lateral Files:

  • Two and tree-drawer laterals can be moved with contents inside.
  • Four-drawer laterals – you should empty the top drawer.
  • Five-drawer laterals – empty the top two drawers.

Packing Vertical Files:

You can move them with contents inside. And if you have a locker on them – lock the drawers and keep the keys with you.

Packing Technical Equipment and Computers:

Should be disconnected by a qualified person prior to packing and moving.

Packing Copy Machines:

Should be prepared for moving by the manufacturer or manufacturer’s representative prior to the move.

Packing Small Plants:

Should be packed and moved by the owner. Large plants can be handled by your office movers in Toronto.

Labels:

Labels placed on furniture by professional Toronto office moving company must not be removed or changed. If you have any questions, please contact your Toronto office moving service provider.

For more on our office moving services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Packing and Moving Challenges During Office Moving

If you have some large items in your office that you think you cannot pack and move yourself, then it is best to get help from a professional office moving company. You can manage to pack up small office items but when it comes to packing of your office furniture and appliances, you need help from a professional office moving company. 

There’s definitely many large and valuable items that will need to be taken care of while moving and are considered as challenges. The following guidelines will help you in keeping such items safe while moving even if you decide not to use services of an office moving company.

Large Screens and Television Sets

Basically all electronic items and appliances should be given special attention. Since screens and television sets are valuable and rather costly, they should be packed appropriately. Screens and TV sets can be easily damaged while being moved and it is important to pack them carefully.

In order to pack a screen or a TV set it is important to first pack it by using foam on all corners and sides to avoid dents. After application of the foam, the item should be placed in a box of adequate size for moving purposes. The box should also be marked “Fragile” so that the movers take special care of it while placing in the moving vehicle.

Mirrors and Decoration Items

Both mirrors and decoration items are fragile and delicate which increases their chances of breaking while moving.

Such items should be packed with a special packing material. If you do not want to buy packing material then you can always use newsprint for that. To be a bit more efficient you can bubble wrap the items. Once your mirrors and decoration pieces are wrapped appropriately, they should be slid in a box of an appropriate size.

Computers and Other Electronics

Computers and other office electronic devices should be given a similar treatment as screens and TV sets. They should be first covered with foam so that they don’t get damaged by small bumps while moving. Once the foam is used, computers and electronic devices should be slid in box of appropriate sizes. If you still have the original boxes of your computers – that would be ideal.

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Minimizing Wastage During Office Moving

One of the most common things that happen during office moving is wastage. Wastage happens either because of improper planning of packing and moving or lack of efficiency while performing the packing and moving tasks.

Below are some of the tips that will help you in reducing wastage and moving your office efficiently.

Management of Boxes

Some companies buy boxes especially for moving. This is one form of waste where money is wasted. The best way of getting boxes is by saving them a month before your office move. If you get boxes with the items you buy then simply do not throw them out.

Another way of getting free boxes is by contacting the nearest grocery stores or retailers. Many stores are kind enough to give out used empty boxes for free. Once you have used the boxes and moved to a new office location, do not forget to recycle those boxes.

Packing Materials

While most companies get bubble wrap and special packing material for wrapping and for filling up empty spaces in the boxes, another great alternative is using newspaper. Fragile items can be easily wrapped with newspaper and this is a cost effective alternative that will save up some money on packing material.

Dispose Appropriately

When you move out of your current office, make sure that all the hazardous materials are disposed appropriately. Such materials might include unused paint, cleaning sprays and other hazardous items. Your local waste management company will guide you best in these matters.

Donations

If there are some items that you do not want to move to your new office – do not just throw them away on a sidewalk. It is best to donate such items to some charity. If you think there are some items that are too valuable to be donated, consider selling them online.

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Tips for Packing Boxes during Office Moving

When packing boxes for office moving it is important to follow a correct procedure.

An appropriately packed box is the only thing that protects the items that are being moved and it helps in minimizing damages that can occur during moving. Below are some of the tips that will help you in packing a box in the right manner.

Use some tape on the bottom

If you are using a carton then there is a possibility that the base of the box is open or weak. Boxes are not so strong from the bottom and if you intend to fill in some heavy items in the boxes then make sure you tape the bottom of the box in order to add some strength there. If the base of the box is strong it will keep the box from tearing apart due to the weight that is inside it.

Follow an order

While packing a box you should always follow an order. Make sure that you pack in the heaviest items first and work your way up by adding light weight items on the top. It is important to follow this order for couple of reasons.

If the heavy items are packed on the base, it will ensure that the lightweight items do not break because under the heavy ones. Moreover, this order will also give more stability to the box and will help in loading and unloading.

Bubble wrap and foam

When you pack a box you will often notice that there is empty space left in the box. If you do not fill those empty spaces before packing the box with a tape, the items in the box will keep moving and shift places while moving that may result in breakages and damages.

Filling in some foam or bubble wrap will fix the items in place and also make the box more stable.

 

There are countless other considerations to be aware of when relocating offices. For more on our commercial moving services, call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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