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Toronto Office Moving Tips: Employee Moving Expenses

Employee relocation services are usually beyond most Toronto office moving companies’ competence. Employee moving is part of the corporation’s policy and it is administrated by corporations’ human resources departments.

Before contacting Toronto office movers, learn about your future employer’s social policy and employee benefits that are added to your wage. Contact human resources department if you have any additional questions. Many national and global corporations pay for the relocation services for their new managers, engineers and other specialists.

You should also find out witch moving expenses will be considered “employee moving expenses” that can be reimbursed. Employee moving expenses reimbursement may include gas expenses, plane tickets, transportation and storage of household goods, but it may exclude traveling expenses like meals, house hunting costs, motel taxes.

Employee moving expenses are generally 2 types:

  • Reimbursement of moving expenses paid directly to the employee.
  • Reimbursement of moving expenses paid to third parties (like moving companies, real estate brokers and so on).

Employee moving expenses reimbursements may be an addition to your basic salary, but they are often not taxable payments.

Employee relocation packages usually include:

  • Job hunting service for your spouse. When family is relocating often one of the partners must resign. Your company may offer job solutions for your partner and help with a job finding strategy.
  • Home search service. This service answers to your income prospects and family needs of buying or renting a house. It saves you time and money. If there is no such service provided, you may get your house hunting expenses reimbursed – any expenses made due to pre-move house hunting, like lodgings, real estate services provided by brokers, and travel expenses.
  • Moving expenses reimbursement when using a full service Toronto office movers, a self moving service, storage service or car shipping service.
  • Insurance and storage of household goods. You usually get this service if you need extra time for storage that exceeds the moving company free storage period in your moving package.
  • Assistance in finding a new school for the children. Moving with children, especially during school year is a real challenge and it includes finding a school that answers to your kids’ education needs and the new home location capacity.
  • Pre-move tours and introduction to your new surroundings.

Employee Relocation Tips:

  • Keep in mind commute times, tax rates, average home cost. Your job offer may appear to be better for your career. Climbing up the ladder doesn’t have to be at all costs. Consider if moving will truly improve your financial state.
  • Consider your new area perspectives for having a life of full value. Which are the advantages of your new location for business, raising a family or social life?
  • There might be a set amount limit for employee moving and relocation expenses reimbursement. Any expenses beyond that sum wouldn’t be reimbursed. To get reimbursement of employee relocation expenses find a Toronto office moving company that can help you with relocation service provided by your employer.

Original source: www.mymovingreviews.com

For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Steps for Packing Furniture for Toronto Office Relocation

It does not matter whether a Toronto office moving company is assisting you with the relocation or not, it is important to pack your office furniture appropriately so that it reaches your new office location safely.

The smaller office items such as books and dishware are easier to pack in small boxes as compared to the large furniture pieces like couches, desks and shelves. Being prepared for packing and remaining organized is the best advice that will help you in packing and moving your office furniture safely without taking on a lot of stress.

Following are some of the steps to follow in order to pack office furniture safely before your Toronto office moving.

Make a list

The first important step of packing office furniture is to make a list of the furniture that is supposed to be moved. This will keep you organized and will also help in keeping a track of your office furniture when it reaches your new office. This list will also indicate how much packing material is required.

Clean and clear

Before packing your office furniture make sure that you cleaned it. If it is a book shelf, remove the books and pack those books in smaller boxes.

Disassemble

Large office furniture cannot be moved in its original form. Large office furniture pieces,  such as sofas and big desks, will have to be disassembled in smaller parts so that they can fit in the moving vehicle. This will also help in making the loading and unloading process easier. Once you have reached your new office, you can then assemble the furniture again in the desired room to bring it back to its original form.

Wrap the furniture and use boxes

Once the office furniture is disassembled, wrap it in packing material or bubble wrap so that the furniture does not get scratches in the process. Once the bubble wrap is wrapped, use a tape to secure the packing.

Disassembled office furniture often gets smaller and such parts can be packed in boxes. Find the boxes of appropriate sizes and put the furniture in them. Label the boxes as well before loading them on the moving vehicle so that you do not forget where to find the missing pieces of your office furniture.

For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Importance of Effective Communication with Your Toronto Office Movers

If you are taking help from Toronto office moving company in relocating then make sure that the company has your updated contact details. Such contact details should include your office address, phone number and even email address.

Most Toronto office moving companies aim at making the transition of their clients from the old office to a new office in a smooth way, and in order for this to happen it is important that the moving company and clients have effective communication.

Communication is important for the sale representatives of your Toronto moving company will convey the pricing of the moving services to you. Office moving companies provide detailed information on pricing and this can only be possible if your contact details are with the moving company. The sales representatives not only convey the pricing, but they are also great in giving advice and give top suggestions in preparing for your Toronto office move.

Once you have accepted to have services from Toronto office moving company, the company will start sending you some resources that will be essential for moving. There are some companies that offer their clients the luxury of having a personal office moving coordinator. If you are lucky enough to have a moving coordinator then most of your problems will be solved smoothly as such coordinators are great with management and logistics. The coordinator will handle your office personally for moving and you will have to remain in contact with them to deal with any potential issues.

Once your office has been packed, all the packed items will be loaded on a van or a moving truck and from there on the van operator will be responsible for the move since he is the one who will be driving your items to the new office space. It is important to have his contact details so you can track where exactly your things are and what the progress is.

Even when you have moved to the new place, it is important to update your Toronto office moving company with the new contact details in case there are other things left to be delivered too.

 

For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Questions & Tips for Moving Your Office Electronics Safely

It’s always recommended to hire a professional Toronto office moving company that has experience in moving valuable equipment such as office electronics. Proper handling of office electronics means less down time, which can be critical to your business.

Your office electronics are an essential part of your business operations, and any damage or loss during an office relocation can have negative effects.

Below are some questions and tips you might ask to determine if your office electronics will be handled properly and efficiently by your Toronto office movers:

  • Will your Toronto office moving company do a complete inventory and create a color-coded diagram to establish where each piece of electronics came from and where it will be delivered?
  • Will your Toronto office moving company request testing the network and/or data center to establish a baseline to compare to the destination to ensure performance is equal to or better than the origin?
  • If disassembly is required, will there be documentation to ensure proper reassembly?
  • Will there be careful planning to minimize down time, with contingencies in case something goes wrong?
  • Is there a process to ensure your office electronics are working properly at the destination?
  • Do your Toronto office movers have an IT team who will go through your office at the destination, hook up, and test all electronics?
  • Are your Toronto office movers specifically trained in packing, loading, and moving office electronics?
  • Will accessories and manuals be labeled and organized to get them quickly and efficiently moved?
  • Will your Toronto office movers use anti-static packing material?
  • Will all the sensitive office electronics be moved in specialized vans?

 

For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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Toronto Office Relocation: Tips For Moving Office Furniture

Our team at Office Movers Toronto has prepared some helpful tips to reduce damage to your office furniture during your Toronto office relocation.

Moving Your Office Furniture with Minimal Damage

Before moving your office furniture, we recommend that you ensure that your new Toronto office location can accommodate the full complement of office furniture from your existing office. This is as simple as comparing the floor and room sizes of each. Pre-measurements are necessary whether office furniture is moved from one part of an office facility to another, or to a new Toronto office building.

Another tip for moving office furniture is to create a floor plan that maintains a similar symmetry and ergonomic design to facilitate best use of office floor and space.

Protecting Your Office Furniture from Damage

Choose a reliable Toronto moving company for short or long distance office moving. A reputable Toronto office moving company will provide maximum protection from most types of damage to your office furniture.

For small businesses that plan to complete their office relocation themselves to save money, there are several items needed to move office furniture short distances in an office. These include:

  • Padded “blankets”
  • Hand trucks and hydraulic trucks
  • Industrial dollies
  • Quilted furniture protectors
  • Cargo straps
  • Carpet and floor protectors
  • Moving pads

Organize Moving Your Office Furniture

To facilitate moving your office furniture, it is important that the contents of all files, storage cabinets and desks be removed, properly boxed and labeled. Use color coded, removable labels that match those attached to your office equipment and also the floor plan. This will save you a lot of work when replacing the contents.

Keep color coded lists of these items for movers, if applicable, employees and management so that everyone can easily locate and identify their office furniture. For your Toronto office movers, a color coded list helps to place office furniture in the correct locations on the floor plan.

More Tips for Moving Your Office Furniture

Be sure to provide your Toronto office movers with a clear understanding for workplace safety regulations with regard to distance between desks, cubicle and aisles between work areas. That will avoid having to move office furniture after the movers complete their work.

Most experienced your Toronto office movers are fully aware of such issues. But if this is a DIY project, it may be important to check with the local municipality on workplace safety regulations. These regulations also include the distance between items stored on top of credenzas and bookcases. The standard rule is to allow at least 12 inches between ceiling and items stored on the tallest office equipment.
For more on our office moving and storage services, check out our website or call us on (647) 497-7747 or fill out our Contact Form for a free consultation.

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